8 Things You Must Know Before Choosing a Wedding Venue. Part 1
No matter if you’re a wedding planner by trade, or an armature, with a good list to go by, you are in good hands. Here are some tips to help find the perfect wedding venue and save your self some stress in the long run.
Most wedding reception sites book far in advance, as far as 15 months. Yes, you heard it. As soon as you potentially know the date, start your search. When you have a space in mind, 1) Call to ask what they have available, 2) Ask if they have an open house. 3) Schedule a meeting with the site manager to get the momentum started. Some venues will let you reserve space for a short time without placing a deposit, while others might not want a deposit until 6 months before (see here for event centers). With a deposit you can sleep better when a particular reception venue has caught your eye.
Have a tentative guest list as soon as possible, you will have a better sense of the amount of room you’ll need. Your guests, and any service providers you hire, should all fit comfortably within the reception venue. Click here for help with table set up. Some other things to ask the venue coordinator. 1) What square footage is the reception site. 2) Ask the venue coordinator for a floor plan or if she has a past floor plan you can see. 3) Figure out how to position tables, serving stations, and the entertainment setup such as the dance floor, how much room would the DJ need, is it one 8 foot table or two in an L shape? And any additional space for a photo booth and other vendors.
What’s your Style
Contemporary or classic? Fairy-tale or Vintage? When selecting your location, it should reflect the style and taste of you and your groom to be. If you want to add draping or hang lights and lanterns in the venue. 1) Ask the site manager if you are allowed to hang decorations from the walls. 2) If not, contact your local Designer and ask what options can be used, such as pipe and draping or lighting effects. 3) Ask the venue coordinator to review a portfolio of other weddings and events held at their location, as this can give you and your wedding planner ideas for creating a unique touch to the venue.